Use Better Tools to Be a Better Student in 2010

Use Better Tools to Be a Better Student in 2010

from Lifehacker: Top by Jason Fitzpatrick

Despite the proliferation of laptops and netbooks, the vast majority of students still use their computers like $500 typewriters. Stop working so hard and be a better student by leveraging some clever computer tools to your advantage.

Photo by Brad K..

Every semester I get a new wave of college freshman into my classroom, most of them armed with laptops. For the last several semesters, I have been informally tracking how they use their computers. I always assumed that my students were using their computers to their full potential to help them with school, research, and such, but almost all of them were simply using their laptops as extremely expensive typewriters and instant-messaging terminals.

What good is all the computing power of the pre-1960s world sitting on your lap if you're not using it to make college life easier? The following is a guide for students everywhere that want to spend less time on the tedious stuff, and more time on the things like study and research that actually produce results.

Never Do Anything Yourself That Your Computer Can Do For You

Never, ever, do something the hard way without checking to see if any easy way exists. Applications come in every shape and form to automate tasks on the computer. Never undertake a tedious task on your computer without first visiting a search engine and searching for a method of automating it. Whether you're resizing photos for a class project, renaming files, or crunching numbers in a spreadsheet, check for the simple—and automatic!—way first. Photo by striatic.

File Renamers: Renaming tons of files has to be one of the most boring and grinding tasks you can undertake. Never waste time renaming files. If you're on a PC, check out the powerful Bulk Rename Utility for a dashboard of options and the less-overwhelming but still effective Ken Rename. If you're on a Mac, you can download specialty apps like File List, but it pays to become acquainted with Automator, which can do so much more than simple file renaming.

Text Replacement: Unless you're writing the next great American novel, chances are you type a fair number of things with a high degree of frequency. Your email address, common phrases you use, formatting you find yourself typing over and over again when working on papers or taking notes, and so on, it might not seem like much but you can easily save hours over the course of a semester by using text replacement. How does text replacement work? Each text replacement tool handles things a little bit differently, but nearly all of them have two basic methods: instant replacement and hot keys.

With replacement, you tell your computer to replace every instance of a string with another string—like notes1 becomes your favorite bullet-list format for taking notes, or mymail becomes your full email address.

Hot keys allow you to assign a phrase to a bit of shorthand plus a hotkey. For example, I have a phrase that is XXX+TAB. Typing it takes only four key strokes but it types out a phrase that would require 53 keystrokes if I typed it manually.

If you're on a PC, you can try out our home-grown text replacement tool Texter, or other capable tools like Phrase Express. Mac users should check out TextExpander or become more familiar with the built in text-replacement tools in Snow Leopard, and Linux users can give AutoKey a whirl.

Regardless of what you're trying to do, you'll almost always be able to find a tool online to automate or at least make that task easier. Get in the habit of always asking yourself, no matter what the task, "Could the computer do this faster and with less input from me?". Over time you'll build up a set of tools for quickly completing common tasks.

Keyboard shortcuts

Learn the keyboard shortcuts for everything: your word processor, your note-taking tools, your email client. Slinging the mouse around for tasks that can be accomplished with a keystroke or two is a really inefficient way to work, and far less comfortable. If you're furiously taking down notes in class do you really want to break your stride to dig around in the toolbar or menus for something like a bullet point activation? You can find shortcut lists for every operating system and application under the sun; hit up Google with a search query like "myapplication shortcut list" to find more shortcuts than you knew existed. Photo by John A. Ward.

Take Better Notes

Note taking is an art form, and it is most definitely not simply writing down everything your professor says or that is in bold print in your textbook. How you take notes is a highly personal thing and heavily influenced by your learning style, but everyone can stand to improve their note taking with a tip or two. Photo by D'Arcy Norman.

Study Note-Taking Techniques: We've shared tips with you on how to take more effective notes and how to utilize different note-taking styles and you'll find no shortage of resources elsewhere on the web for being a more effective note-taker. You can further hone your note-taking skills by researching subject-specific note taking techniques—how you take notes in Medieval Literature won't be the same way you take notes in Organic Chemistry.

Ditch the Pen:

People who love to take handwritten notes love to take handwritten notes, and we don't expect to dissuade the everything-looks-better-on-a-Moleskin crowd from abandoning their pens. For the rest of you, taking paper notes is, quite literally, so last century. It's 2010, and there is no reason for you not to have dynamic, media-rich, cross-indexed, and always available notes. At the end of the semester, do you really want to pick through a hundred pages of hand written notes looking for specific bits of information? No, you don't. You want to be able to search through your notes quickly and efficiently the same way you use major search engines like Google.

Two extremely popular note-taking tools are Microsoft OneNote and Evernote—so popular, in fact, we faced them off in a reader poll last year. The awesome features of the two applications are beyond the scope of a paragraph, but suffice to say they both have excellent systems for searching (with handwriting recognition!), organizing, and accessing your notes—I use OneNote for everything from graduate school to teaching to writing for Lifehacker. You can check out our overview of OneNote here and Evernote here.

Use the Computer to Network

We're not talking about Facebook-ing everyone in your class. We're talking about actively using online study and collaboration tools to interact with your classmates. Sharing notes, discussing assignments and class topics, and collaborating on group projects are but a few of the ways you can take advantage of the hyper-connectivity the information age has brought about. Photo by krossbow.

Share Your Notes:The first objection I usually hear to the idea of sharing notes is that people don't want to share their hard work and they don't think that other people should benefit from it. Fair enough, how you deal with who participates in your class-centered groups and note sharing sessions is your business but as an instructor I can tell you this: the kind of person who doesn't bother to take their own notes isn't exactly the kind of person you're going to have to fight for the top grade in the class.

You can share notes and collaborate in quite a few ways but it would help your cause to stick with methods that have a low barrier to entry—most people don't want to sign up for a bunch of services just for a class. Google Notebook and Documents are great tools since having a Gmail account is nearly universal. You could also set up your own wiki with free tools like Luminotes or customize MediaWiki into your own personal collaboration server.

Build a Contact Web: Whether it's a group on Facebook, an email list, or a list of phone numbers for text messaging, it's wise to create a way you can quickly communicate with other students. Many times you have a question about an assignment, something that happened in class, or what you missed when you were absent and sending out an email to your fellow students will result in a faster response than waiting to hear back from the professor. It also helps you build a contact list of your peers—not as important in a freshman Psychology 110 course, but by the time you're in at the end of your schooling you'll be taking more focused classes and meeting people in your career path you'll want to stay in contact with.

Backup, Backup, Backup

You have no excuse for not backing up your data—none. The number and methods for backing up data, especially the small volume that constitutes text-based research and class notes, are so numerous that there simply is no excuse for doing something foolish like keeping all your hard work on a single hard disk or flash drive. Photo by Jeff Wilcox.

Dropbox: It's free, the basic account can more than hold a semester's worth of work—short of a film school project—and it syncs to all your computers and to the web. "I accidentally deleted my homework" wasn't a very good excuse ten years ago and it's an unforgivable one now. You can sync your passwords, your OneNote notebooks, and access your favorite portable apps from anywhere.

Online Backup: While Dropbox is great for syncing files, if you want to go all out you'll definitely want to check out some full-fledged computer backup tools like Mozy and Carbonite. Check out our Hive Five on best Windows backup tools to get more information.

Posted by Mahdi at 12:12 AM

Your Passwords Aren't As Secure As You Think; Here's How to Fix That

Your Passwords Aren't As Secure As You Think; Here's How to Fix That

from Lifehacker: Top by The How-To Geek

If you allow applications to save your passwords, anyone with physical access to your PC can decode them unless you're properly encrypting them—and chances are pretty good you're not. Let's walk through the right and wrong ways to store your passwords.

For the purpose of this article, we'll assume that the people you allow into your house are trustworthy enough not to hack your passwords, and your laptop has been stolen instead—but the tips here should apply to either scenario. Regardless of how you choose to save your passwords, you should make sure to use great passwords and even stronger answers for security questions.

Once You Click "Remember Password" It's All Over

Almost any application that requires you to login to something will also provide an option to save your password, and once you've done that, your password may as well be plain text. Behind the scenes, even if the application encrypts the account information, it's doing so with a static key that can be easily deciphered through some reverse engineering, and somebody not only can, but already has created a utility to recover those passwords.

It doesn't even matter all that much if you've got a tough Windows password; anybody with physical access to your PC can use an Ubuntu Live CD to copy all of your data onto an external drive without modifying anything, and crack your files on another machine whenever they please (assuming you don't have your entire hard drive encrypted). If they had a little more time, they could use Ophcrack to figure out your password, or they could just be mean and use the System Rescue CD to change your Windows password.

Once that person has access to your files, they can recover your passwords with free tools easily—you can recover passwords in a few clicks from Outlook, Instant Messenger, Wi-Fi, Internet Explorer, Firefox, Chrome, or any number of other applications. All it takes is a quick Google search to find even more cracking utilities.

Pidgin Stores Passwords in Plain Text

That's right, your favorite open-source, multi-protocol instant messenger client stores your passwords in plain text. If you don't believe me, just open up your %appdata%\.purple\accounts.xml file in your favorite text editor, and you'll see your passwords right there for anybody to read.

The decision to store the passwords in plain text is a deliberate one that's been thoughtfully considered, and while you might initially think it's a terribly insecure way to handle security, keep in mind that you can simply download any number of utilities like Nirsoft's MessenPass and recover the passwords from AIM, Windows Live Messenger, Trillian, Miranda, Google Talk, Digsby, etc. The Pidgin developers point out that their option is actually the preferred method for security:

Having our passwords in plaintext is more secure than obfuscating them precisely because, when a user is not misled by a false sense of security, he is likely to use the software in a more secure manner.

The best answer, of course, is to not allow your IM client to store your passwords at all—but if you must store them, you should at least use the built-in Windows encryption, if not a full-blown TrueCrypt setup. Either option would be better than the pseudo-protection most other applications provide.

Password Managers Are the Only Secure Storage

The only truly secure way to store your passwords is to use a password manager to securely track your passwords, combined with a a great master password to protect the rest of your saved passwords—if you use an easy password for your password manager, it would be easy to crack with a brute force attack. Don't lure yourself into a false sense of security by just using one—your password manager password should be at least 10 alpha-numeric characters if you really want to be secure.

You've got a number of great password managers to choose from, like reader favorite Keepass, a cross-platform tool which has many plugins that help you master your passwords and make using a password manager easier to deal with. And, of course, let's not forget that Firefox has a full password manager built right into the application.

Use a Firefox Master Password (With More Than 8 Characters)

If you want to use Firefox to save the passwords for all your web accounts, you should make sure to enable a Firefox Master Password by heading into Tools –> Options –> Security and checking the box for Use a master password.

Once you've done this, Firefox will store all of your passwords with nearly unbreakable AES encryption—providing you use a password with more than 8 alpha-numeric characters and at least one capitalized letter. If you used a weak and pathetic password like "secret", it could be broken in a matter of minutes with a brute force cracking tool, but a decent 8+ random character password will take at least 73 years for a brute force attack.

Each time you start Firefox and go to a site that requires a saved password, you'll be first prompted for your master password. By default, the master password authentication will be active for the entire session, but you can use the Master Password Timeout extension to lock your master password again after a certain interval, which is handy if you walk away from your desk without remembering to lock it with Win+L.

Use TrueCrypt to Encrypt Everything

Rather than deal with password managers or whether or not to save your passwords, you could simply create a separate, encrypted TrueCrypt drive, and use portable versions of your applications to keep everything totally secure. If you're even more paranoid, you can use TrueCrypt to encrypt the entire hard drive—you will be prompted for a password every time you boot, but you can relax knowing that anything you do will be encrypted, even if you use scripts with your passwords stored in plain text. If TrueCrypt isn't your thing, you can use the built-in encryption functionality in Windows—just keep in mind that if you change your password your data will be inaccessible, and your Windows password can be cracked, giving them full access to your files.

Posted by Mahdi at 12:06 AM

How to Compile Photos & Videos to Make a DVD with iDVD [Mac]

How to Compile Photos & Videos to Make a DVD with iDVD [Mac]

from MakeUseOf.com by Jeffry Thurana

You can’t turn back time. That’s why memories are our precious treasures. Throughout history, humans have tried many methods to preserve precious fragments of the past; from passing on tales, carving symbols, building monuments, drawing paintings, printing photos, up to the latest method of saving digital files to hard drives and optical disks.

Speaking of optical disks, CD and DVD are the most commonly used media by common people nowadays to store their multimedia digital memories. Being a media that supports interactive menus, it’s a bit surprising that most people use DVD only to store the raw data – just a direct copy of the files from the hard drive.

Maybe they just don’t know how to make a DVD, or they think that creating DVD interactive menus is not for everybody, “those complicated things are too advanced for my simple brain” they might say.

Getting started with iDVD

But compiling pictures and videos to make your own interactive DVD shouldn’t be a daunting task. Apple provides its users with a tool to make a DVD easily. The name is iDVD.

I was opening iPhoto to organize my photos and videos taken from my cameras when I saw that there’s iDVD sitting there nearby waiting. Curious, I opened it and found out that the DVD creation process is as simple as using other iLife apps like iWeb and Garageband.

When you open iDVD, you’ll get the familiar menu with several start options. As our purpose today is to quickly and easily create an interactive DVD with our personal photos and videos, the suggested choice is “Magic iDVD“.

The next step is giving your project a name and choose the theme for it. There are several theme groups available: 7.0, 6.0, 5.0 and older versions. Each group has several themes to choose for. I just picked the “Revolution” theme as it’s the first choice that appeared.

Then you can browse the media folder to find items that you want to include in the DVD. The materials could be music, pictures and movies. Adding them to the project is just a matter of dragging and dropping.

Hit preview to see what the end result will look like. A preview window will appear, complete with the remote control-like playback interface.

If your project contains a big size of data collection, it might exceed the maximum capacity of the disc and iDVD will give you a pop-up notification.

You could delete some files to reduce the size, or you could try to modify the encoder setting. To do that, open “Project Info” from the “Project” menu (or use Command + Shift + I),

And choose the lower quality setting from the “Encoding” drop down menu.

Click “Start Project” to enter the next stage.

Giving the final touch

There are other things that you can adjust from the menu interface. Click the “Menu Info” buttom at the bottom left of the window.

The menu info window will appear. Here you can adjust the loop duration, audio volume, buttons and drop zone. You could also change the background music simply by dragging and dropping any audio file from the hard drive to the audio box.

You’ll see the general folders of the DVD such as Movies, Pictures and Music. The folder and sub folder names could be edited easily by double clicking on it.

While editing the names, a text object setting dialog will appear. You could choose the font type and size here.

The last step is producing the DVD. From the File menu choose “Burn DVD” or hit “Command + R“. You could also save the DVD as an image to store in the hard drive (Shift + Command +R).

Another way to start the DVD burning process is by clicking the “Burn” button at the lower bar of the window next to the “Play” button. The process will stall unless you have a blank DVD ready in the drive.

And all that’s left to do is wait. The time will depend on how big your files are and how strong your Mac is. You could do something else while iDVD handle the necessary steps one by one.

There are a lot of iDVD features still uncovered by this short introduction, but I think it should be enough to start your own DVD project.

Have you tried compiling personal movies and pictures into an interactive DVD? Do you know other free alternatives to iDVD? Please share using the comments below.

Posted by Mahdi at 3:26 AM

15 Free Guides That Really Teach You USEFUL Stuff

By Simon Slangen from makeuseof.com

Over the past months, we’ve written quite a few PDF manuals for you, on all kinds of diverging subjects, including BitTorrent, iTunes, iPhone, Twitter, Mac, Linux, Photoshop and several other topics.

Initially available only for subscribers, there are now multiple manuals released every month, for everyone to enjoy. After releasing 15 manuals and nearly half a million downloads we thought it was about time to look back and review what has been published so far.

Enjoy! No sign up need, downloads are free, no strings attached.

Do us a favor by sharing those manuals friends!

1 – Internet Guide for the Movie Addict

Written by Saikat Basu, this entirely free PDF production will show you anything you’ve ever dreamed about knowing related to movies on the web. Whether you want a quick heads-up, are looking for download and streaming possibilities, or even want to fix broken AVI’s — you’ll find it in there!



Original Post | Instant Download | Read Online.

2 – Internet Guidebook for An Audiophile

In fourty pages, Will Mueller from tells you all you need to know about free internet listening to music, streaming audio to your computer, and free download music sites to get all your favorite songs and albums in a whim. Learn how to share music with others and track a band’s performance and album releases!



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3 – The Incredible Free Manual for Every Mac User

Jackson Chung, devoted Mac writer and Assistant Editor on MakeUseOf wrote this slick, sixty-odd paged monster; based on Snow Leopard – the latest release of the Mac OS X operating system. In it, he tells you everything you need to know about Mac. Jackson supplies you with numerous tips, tricks and free applications. Get the hang of the interface and discover what your Mac is really capable of.



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4 – The Underground Guide to the iPhone

Written by Stefan Neagu. Read about the basic user interface and a ton of incredible iPhone features you would’ve otherwise missed. Stefan explains in detail how to perform both the very simple and the most tedious tasks. Find out how to get your hands on fresh applications, how to keep your device synchronized and even how to jailbreak your iPhone!



Original Post | Instant Download | Read Online

5 – Twitter: Best Practices & Tips

In this massive guide, our very own publishing editor Mark O’Neill, tackles every Twitter feature and tips and tricks you can think of. Learn to work the interface, to Tweet from your desktop, cool Twitter bots and funniest people to follow. With this free manual, Mark will make sure you get your black belt in Twitter.



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6 – The Ultimate Guide to your Windows Mobile Phone

If you have a Windows Mobile phone, you will know that stuff can occasionally get pretty difficult. These devices, which are basically mini-computers, have endless possibilities — and thus endless possible difficulties as well.

This is where we come in. Whether you want to (re)discover the most basic features and applications of your device, extend it with new applications and tools, or even flash a custom ROM, the Windows Mobile Guide comes to the rescue.



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7 – A Computer Geek’s Smart Productivity Guide

In this free twenty-paged PDF, Stefan Neagu (yes, he wrote quite a lot of manuals back then) will show you the most common productivity mistakes, as well as a number of applications to improve your touch typing, your time organization, and your global workflow.



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8 – Building a Media Center for your Home

Active MakeUseOf contributor and eBook writer Stefan Neagu, will walk you through all the steps of understanding and creating your own media center.

Read all about the different hardware components, software candidates and media extenders, in this manual for geek to techno-deprived.



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9 – The Only Easy Guide To Computer Networks

To help you set up your networks, as well as with all that comes after, MakeUseOf proudly presents the MakeUseOf Network Manual.

In 33 illustrated pages, Stefan Neagu familiarizes us with the networking knowhow, from Adapters to Zimbabwe-proxies. It’s a great place to start off as a newbie, or to pick up as an already more advanced user.



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10 – The Big Book of BitTorrent

BitTorrent, is a great, perhaps even the best way to download files, both in concept as in use – that is, once you’ve got the hang of it. Saikat Basu takes newcomers by the hand and guides them in their first steps. Initiates, but also the more experienced users get their fair share of information.



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11 – A Newbie’s Getting Started Guide to Linux

In this free ebook you’ll be introduced to the basics of the Linux operating systems. Get to know what it is all about, and familiarize yourself with the practical side. Basically, if you’re a complete Linux newbie and looking for a quick and easy guide to get you started – this is it.



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12 – The Idiot’s Guide To Photoshop

An Idiot’s Guide To Photoshop is the starter’s manual for every Photoshop initiate to carry! This guide starts right at the very bottom, assuming no knowledge at all, and walks you through all basic aspects of the application. The guide even comes with three full pages of shortcuts, cheat sheets covering all the application’s possibilities!



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13 – The Big Book of iTunes

50+ pages of great iTunes tips and tricks along with illustrative screenshots, written by our very own Mac writer Jackson Chung. The iTunes book has got plenty of cool iTunes tips and tricks for you, some were published on MakeUseOf before and others were collected from different parts of web.



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14 – The Idiot’s Guide to Building Your Own PC

With the complete amateur in mind who has no technical knowledge whatsoever, we show you how to build your own PC! This is a guide where we literally ‘hold your hand’ every step of the way.

MakeUseOf has teamed up with our very own Karl Gechlik to bring you nearly 50 pages full of screenshots, links to video demos and easy how-to instructions for every step involved. The result? The Idiot’s Guide to Building Your Own PC.



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15 – Laptop Buying Guide for 2009

MakeUseOf teamed up with Laptopical.com to give you a Laptop Buying Guide for 2009. It’s a quick 20 page guide with an abundance of screenshots and links to video reviews. This guide is intended to help buyers make an informed choice regardless of previous computer knowledge.



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(BONUS) PSP Up- and Downgrading Guide

Learn how all about up- and downgrading your PSP. We discuss the older software methods, as well as the newer, hardware tricks. With this guide in hand, you can put a modded firmware on nearly any available PSP. Explained to accommodate the absolute novice.



Original Post | Instant Download | Read Online

Posted by Mahdi at 5:18 AM

Five Best Windows Task Manager Alternatives

from Lifehacker: Top by Jason Fitzpatrick

The Windows Task Manager is a functional but basic tool for keeping an eye on what your computer's up to. If you want to go beyond the built-in tool and for more in depth information and control, check out these five alternatives.

Last week we asked you to share your favorite alternative to the Windows Task Manager, and now we're back with the five most popular nominees. Read over each entry, then don't forget to cast a vote for your favorite of the top five in the poll below.

Note: Clicking on the screenshots below will enlarge the screenshots to their original size.

Process Hacker (Windows, Free)

Process Hacker is the only open-source offering in today's Hive. When using Process Hacker you're not just able to view your applications and services in more detail but to interact with them in a variety of ways—many well beyond the scope of the standard task manager, like hex editing the contents of a process' virtual memory. Process Hacker allows you to alter process security levels, terminate, suspend, resume, and restart them. For those "What is this?" moments, you can right click to search online for the identity of a given process and what it might be up to.

Anvir Task Manager (Windows, Basic: Free, Premium: $39.95)

Anvir Task Manger is available in a range of editions ranging in cost from free to $89.95 for a full security suite. The free edition, however, has quite an array of features that make it more than satisfactory as an alternative to the default Windows tool. From within Anvir Task Manger you can manager your startup applications and delay their startup to improve your boot time, and check processes against a virus database. In addition to common features like the ability to alter the priority of a process you can also right click on any process and hide the window it is running in within the system tray. Although you have to install it to unpack it, once installed you can turn Anvir Task Manager into a portable application.

Process Explorer (Windows, Free)

Process Explorer is the free and portable offering from Microsoft. Process Explorer is like the standard task manager on steroids. You still get a list of processes, you still see charts of your usage, but both give you significantly more information and control over the information. Unlike the default manager, Process Explorer makes it easy to track down which file is being held by which program and get to the bottom of computer mysteries like why a certain DLL or DOC file simply cannot be deleted. It also shows which service is performing which function so you'll never look at a long and repetitive list of Windows system executables that are indistinguishable from each other—every one will be associated with its function.

Extended Task Manager (Windows, Free)

If you want more than the default task manager can offer but you're not sure if you need some of the advanced featured offered by other nominees in this week's Hive Five, Extended Task Manager is a great compromise. Extended Task Manger can display locked files and which process is locking them, help you terminate specific processes to free files, provides a summary overview of your resource usage, and allows you to pause and resume processes. Note: we ended up having to test Extended Task Manager on one of our Windows XP machines after it failed to launch in Windows 7 64-bit. Whether this is a result of being launched in Windows 7 or in a 64-bit environment is unknown.

System Explorer (Windows, Free)

System Explorer lived up to its name by not only allowing you to explore system processes but which applications autorun on startup, system add-ons, drivers, services, and more. It doesn't have the most elegant interface we've seen so far, but it does pack in an enormous amount of information and functionality. You can manipulate processes, search for additional information online, check them against virus databases, and hunt down which process is locking which file or causing system instability.

Posted by Mahdi at 8:52 PM